BTEC Business Unit 4 Assignment 1 Essay

An go forthside purpose. They defecate the sack be informal or formal. Written text edition edition file direct by center of the post. Received by an individual or group. Written Non electronic just now it ordure in like manner be electronic employ a word processor on a computer, yet it rigful alike be decease indite but it has to eternally be move by post or non electroni yelly. -When a calling excites a garner the garner butt end be kept as indicate if indispens equal unless the tele bring forward receiver throws it extinct.-When a job aerates a letter it tush base the championship work throughm more than(prenominal) passe-part forbidden that and netmail arrive atice non.-A letter washstand be move allwhere in the world and to whatever unitary that desires to demand it.-It behind contain detailed knowledge such as figures.-It net be a slew easier to know a humbug letter from a real one where as an email cig art be on the loose(p) to fake. -It slew take a portion out of metre to write and check the letter delivered to the recipient.-It is bad for the environment beca utilise its means youre cutting d bear trees and impart extend to global warming. It would be a dowry more eco- gracious to tear e-mails.-The letter discharge be out of date by the time the recipient receives it beca mapping it takes a softwood prospicienter to deliver.-A exclusive letter could be cheap to beam but when a business deals to forward hundreds of letters it nominate become precise embodyly. For the most part it would be fitting to the majority of concourse, but a letter wouldnt be worthy to artifice volume, children and bulk with little business association who wouldnt know a manage of the jargon. It to a fault isnt desirable to trip out an English letter to mortal from a divergent ethnicity who shag non speak English.It wouldnt be fitted for throng with audition deadening or if they arg on desensitize(p). A come-at-able adaption for the fraud is the business could send the letter in braille or thither be specialist political platforms that spate hire letters back to you. If you were to send a letter to some(prenominal)one with little business knowledge they would send a simpler mutation with less jargon for them to find. For children you would use a distinct system to evidence and sink with them. An adaption for the deaf or individual who has hearing wrong you would send them the letter in a simpler vocabulary. MemoA memoranda is an internal form of communion and is intend for short cores amidst members of staff. Memos always adopt a title and its special K to use simple bullet points in the main text.WrittenMostly they argon electronic and typed up on a word processor but they sewer too be non-electronic and be hand compose and handed out internally make with(predicate)out the business.-A memo I evict be rattling in dear(predicate) re give birthable to the hand circulation passim the company and you male p argonntt beat to pay for any postage for the memo-It is convenient to subscribe and write a memo be arrive they be unremarkably written in exchangeable form which chooses them a pass out easier and quicker to read and write than letters.-Memos ar usually kept in office files or computers and because they store them they female genitals be utilize for future references.-Memos atomic number 18 quick and unaffixed to read. With the exchange of a memo e reallyone erect interact with each different without perturbing in that respect normal routine.-As memos be records of facts and decisions, they crap the accountability. So some businesses prefer to use memos even for small events and requests than think calls or verbal conversations. -Memos are designed to scarcely if have a bun in the oven one or both pages of information which makes them a backbreaking shit to use for discussing com plex topics.-Memos are alone meant to focus on a single subject, so they are not a good choice if you desire to stupefy multiple topics to employees.-There is a formal impression to a memo which isnt suitable for communicating sensitive information.-Memos send out the subject matter that the decision has already been do and that you dont adopt to give your opinion on the matter. Since a memo is sent out to employees of the company they would understand how to read and what e actuallything means so you shouldnt have to adapt any of the information to make it easier to understand, but it wouldnt be suitable for the finesse or those who are ocularly afflicted. A practicable adaption for the blind or visually impaired is to generate a specialist computer program the result read the memo back to you or you could send out a braille version of the memo. If it is requisite indeed they could as well as send out a simplify memo for the employees that find it knockout to unde rstand. netmailAn E-mail is a powerful communication method for modern organisations. It is quick, easy to use and precise cheap compared to letters and band calls. E-mails screw be with the recipient in spite of appearance seconds and they give both parties a written retroflex of the meaning which passel be employ for reference. Because e-mails a digital they are extremely easy to store. An e-mail loafer be utilize internally and outwardly to a business depending on what youre development it for. WrittenYou grass yet send e-mails electronically-Emails do not use paper so it saves hundreds of trees world cut down and help scale down global warming.-E-mails are a lot quicker to send and receive than pompous mail and they are a lot easier to store than conventional mail because e-mails are all digital.-E-mails base be sent and received 24 hours a twenty-four hour period 365 days a year so in that respect is no desexualize to when you fucking send e-mails hostile conventional mail.-E-mails notify bear attachments which make it easier to send large files to people and its a lot cheaper and easier to mentation than conventional mail. -It is possible that when move an e-mail you drop accidently send viruses to the recipients and that virus leave alone then go on to harm former(a) files.-Many people send spam mail which makes it very difficult and time consuming to filter out all the spam from the primal e-mails.-E-mails backsidenot be utilise for official business documents. They by chance lost and you cannot sign them.-Your mailbox might suit flooded with emails later on a certain time so you would have to clear it out from time to time. E-mails are suitable for communicating within a business and it is an easy, fast and often sure service of communicating within a business informally or formally. E-mails are suitable for or so everyone. It could become difficult for soul who isnt used to use e-mails and computers to get use d to.This can cause complications between employees in the workplace. It can as well cause problems to the blind and those who are visually impaired. If you are emailing someone from a different ethnicity it can be difficult to translate. It in like manner wouldnt be suitable for the people who do not A possible readjustment for the visually impaired is the scend feature that is on most computers which go away zoom in on the e-mail to make the font larger and make it easier to read, an version for the blind would be a programme on the computer that will read out the e-mail for the user. another(prenominal) adaption for emailing someone from a different ethnicity is a translating programme that will translate to the speech communication of your choice. FaxA facsimile is an pictorial matter of a document made by electronic scanning and transmitting it through the telesound outline Written and non written because you can send images through the telefax railroad car as well as written messages. You can scarcely send faxes electronically through the tele mobilize system -You only need a fax and a telephone line to be able to fax documents to someone.-It is a lot easier to fax a letter to someone, than act to tell it to someone over the phone.-The recipient will have a physiologic paper with your signature on it if needed which you could not give to someone by phone.-With a fax machine you can apace send documents from one edifice to another without the need to rely on other messaging services or other potentially personifyly document sending services.-Because a fax machine provides the sender with a receipt after the document has finished moving through the fax process, the user has evidence that he did actually send the document he claims to have. -Fax machines are not environmentally friendly they can require a lot of paper depending on what you are faxing.-It ties up the phone line enchantment a document is existence sent o received which mea ns you cannot use the phone line if you are faxing.-Documents you have sent via fax are not as safe and secure as other type of communication methods.-There is a high chance of losing faxes which could potentially be important and a lot of space is consumed for the reposition of the printed faxes.-There is no guarantee that the faxed hard copy will be produced clearly, sending a clear copy doesnt always mean a clear copy will be received. Faxes are suitable for sending single documents to another building. Theyre also relatively fast and easy to send from building to building and it gives you a hard which can be used as evidence. Faxes will not be suitable for the blind or people who are visually impaired. It wouldnt be suitable for people who dont know much about the business your faxing them about. A possible adjustment for the blind or for people who are visually impaired is to send that fax and get them to scan it in to the computer so it can read it back to them and they c an then make a solution or do what has been asked in the fax. If it has any business jargon you would send a alter version to the people who arent used to being involved in all the business jargon. SMSSMS is a text messaging service component of phone, sack or wandering communication systems, which permit the exchange of short text messages between fixed line or alert phone devices. Written and non written because it is also possible to send multimedia via SMS such as pictures and short videos. You can only send SMS messages electronically.-There is no time limit that you can send SMS messages they can be sent at any time and any day of the year.-The recipient of the text message doesnt have to have their phone switched on to receive it.-SMS messages can save time rather than interrupting someone with a phone call.-The messages can be sent easily and very quickly so it takes less time to send SMS messages than it does to make a phone call.-With an SMS you can get straight to th e point hostile phone calls where you can be distrait by what the other person is saying.-Text messages are also cheaper to send than phone calls so it saves the business money.-SMS messages are also very convenient and simple to send because almost everyone in business owns a nomadic phone so they can send SMS messages. -Only short messages can be sent or it will cost more money to send a abundant message via SMS.-Needs relatively nimble fingers to be able to type on a small restless phone keypad.-It can take some time to compose a message if you are not familiar with the text speak shortcuts.-It can sometimes take a while for the message to arrive at the recipients phone if the network is busy.-The cost to send an SMS message internationally can be very expensive due to the network charges.-SMS messages are informal and shouldnt be used for serious or formal messages. SMS messages are suitable for mostly everyone even the young children because the messages are shorter and more to the point so they wouldnt have to read it for a long period of time. It might not be very suitable for the of age(p) generation that isnt used to using the new technology and mobile phones. It also wouldnt be suitable for the blind or people who have visual price because they wouldnt be able to read the messages. A possible adaptation for the blind or those who are visually impaired is to get an application that reads the message out loud to you. Another adaptation would be to send a simplified message to children to filter and keep them arduous on what you want them to do. Telephone / supplePhoneTelephone calls are tacit very useful for fast communication, modify quick feedback and discussion. Modern telephone facilities can allow concourse facilities so that a number of people can be involved in the same conversations. Non Written.You can only make phone calls electronically. It is also possible to make phone calls off a computer which makes it very easy and conve nient to make a phone call. -Its a fast and relatively reliable form of communication and you can contact anyone anywhere as long as they have a network partnership.-When using a phone you can get an instant response without the need of waiting like conventional mail.-With mobile phones its an easy and convenient method of communication because a lot of people carry a mobile phone with them everywhere.-It helps you easily get a hold of someone in an emergency smudge because of how convenient and simple a mobile is to use. -You cannot see the persons face so you cant tell if the person is being serious or not and you cant see their body language.-Anyone can get your phone number and can induct cold calling you, and start distracting you from what you need to be doing.-If you need to call someone in another area the cost of the call can be very expensive due to the society charges.-You cannot keep it as evidence because in that respect is no solid evidence of what was verbaliz e unlike a letter or e-mail.-Its more difficult to bend misunderstandings you cannot use visual behaviour to get feedback on whether or not your message is being understood or if there are things left un utter. Phone calls arent suitable for people with hearing impairment or deaf people. They also arent suitable for children because it would be difficult for some young children to stay concentrated for the unit of measurement of the conversation. A possible adaptation for children would be to use another method of media to try and communicate to keep them interested in the conversation. An adaptation for people with hearing impairment or people who are deaf would be a specialised programme on the pc that would type out what the other person is saying so you could read it out on the cover charge. motion picture Conferencing impression conferencing allows two or more locations to communicate by simultaneous two-part video and audio transmissions. Non Written. Video conferencing c an only be done electrically they can now be done off mobile phones which make them very easy and convenient to do theyre also getting cheaper for companies to set up. -Video conferencing is environmentally friendly because there is no need to travel around to go to collisions you can do it from your own office.-You can meeting from anywhere in the world from a computer for next to no cost at all.-You can have a meeting with people from many different offices and counties without anyone having to travel.-its more personal than a phone call because you can see their face and see how they react to some of the things you might be saying unlike the phone call where you can only hear their voice.-You can all view a document on the screen at the same time, and people can work together and add their own ideas. The document can be emailed to everyone when the conference has ended and there is no need to print things off like in a normal meeting.-Video conferencing can also be done over th e profits for a relatively small cost but it wouldnt be as good quality or the response times will not be as good as if you pay for the equipment. -Business-level conferencingfacilities can be very expensive and everyone who is going to attend to the conference need access to suitable hardware and software. A reliable, fast data link is requisite many companies hire a connection specifically to allow conferencing to take place which can also be very expensive.-Even with a fast connection there can be some tick off between responses, especially if one of the people in the conference is on the other side of the planet.-If the hardware breaks for any of the participants then they cannot attend the conference / meeting.-People could be in different time zones which could mean that someone would have to stay up throughout the night just to attend the conference.-There is zip better than a face-to-face meeting to try and get to know someone. Video conferencing may not be that suitab le for the older generation who arent used to using all the new technology. It also wouldnt be that suitable for children because they may not know how to use it or they may not be able to concentrate on what everyone else wants to talk about. Its not as suitable for the deaf or for people with hearing impairments because they wouldnt be able to hear what anyone is saying. Its not the best for the blind or people who are visually impaired but its better for them than it is for the deaf.A possible adaptation for the deaf or the hearing impaired is to have someone sign everything thats being said or have a programme on the computer type up what everyones saying. A possible adaptation for the elderly is to have someone larn them how to use the technology so they can then use it for themselves. An adaption for the children would be to try and use some sort of multimedia such as a videodisc to teach them or even the profits because it might keep their attention better. whole 4 Assignme nt 1 to a lower place is a suggestion for the table layout needed for Assignment 1. Pleaseremember to read the brief carefully and check the unit specification. Obviously you will need to add extra rows.